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Your tent must adhere to the following minimum technical specifications:
Please make sure to watch this video before the hike event. Your supervisor will assess your tent setup and packing skills based on your performance at the campsite, as this is an essential part of the syllabus.
Cleaning your hiking tent is essential for maintaining its longevity and performance. Follow these steps to effectively clean your tent:
At Greenfield, we do not eliminate all risks, but we embrace the idea of “acceptable risk” as an essential ingredient in real learning. For example, allowing ākonga to plan their own hiking route fosters independence, while the presence of a trained leader/supervisor ensures safety in navigating uneven terrain.
We define “acceptable risk” as a managed risk where the benefits of learning and growth outweigh the potential harm, provided appropriate controls are in place. This principle is openly communicated with whānau (families) through our consent forms, meetings, and pre-trip information packs.
Our philosophy also incorporates the concept of kaitiakitanga, guardianship and care for our environment, acknowledging our responsibility to act respectfully on land with cultural significance, particularly in areas connected to local iwi.
We help people:
We’re here to help — whether you’re a student, a parent, a school, or part of a community group. Our programmes range from Youth Education to Community Impact. Book a free 30-minute consultation and discover how we can support you.
To ensure the safety, dignity, and rights of children and young people engaged in Greenfield programmes.
Applies to all staff, volunteers, contractors, and visiting adults working with participants under the age of 18.
This policy is reviewed annually and after any child protection-related concern or incident.
Approved by Nigel Zhang, Chief Education Officer, on 1st July 2023.
To ensure the health, safety, and well-being of all participants, staff, and the community by clearly outlining Greenfield’s expectations regarding drug and alcohol use.
This policy applies to all employees, contractors, volunteers, and visiting facilitators engaged in any Greenfield programme.
This policy is reviewed annually or following any incident where substance use is suspected or confirmed.
Approved by Nigel Zhang, Chief Education Officer, on 1st July 2023.
Effective Date: 1 October 2025 (Version 1.1)
These Terms & Conditions are effective from the above date and apply to all participants enrolling on or after this date. Greenfield reserves the right to update these Terms from time to time, with updated versions published on the Greenfield website. Continued participation in Greenfield programmes constitutes acceptance of the most current version.
1.1 These Terms and Conditions (“Agreement”) govern participation in Youth Education and Community Impact provided by The Greenfield Limited (hereinafter referred to as “Greenfield”).
1.2 Greenfield operates three main business streams:
1.3 This Agreement applies only to Youth Education and Community Initiatives. All Consulting Services (for example: international student experience, supporting local communities, and other professional services provided to personnel and organisations) are provided under a separate Service Agreement or similar contract between Greenfield and the client.
1.4 By registering for a Greenfield programme, service, or activity, a binding contract is formed between Greenfield and the participant (or, where the participant is under 18 years of age, the parent(s) or caregiver(s) of that participant).
2.1 “Participant” means any individual registered for services provided under Greenfield’s Youth Education and Community Initiatives.
2.2 “Services” include, but are not limited to:
2.3 “Staff Member” includes but is not limited to camp leaders, award coordinators, award leaders, mentors, tutors, and guides.
3.1 Participants (and, where applicable, their parents or caregivers) agree to pay all applicable fees and charges in full prior to the commencement of the programme, unless otherwise agreed in writing.
3.2 YES! Future
3.3 DofE
3.4 Community Events and Activities
3.5 Online Courses
3.6 All fees are stated in New Zealand dollars (NZD) and include GST, unless otherwise specified.
4.1 Requests for refunds must be made in writing. Greenfield will process such requests in accordance with New Zealand consumer law and the refund rules of the relevant programme.
4.2 Non-refundable fees include (but are not limited to):
4.3 YES! Future
4.4 DofE
4.5 Community Projects, Events and Activities
4.6 Online Courses
4.7 Justifiable reasons for refund consideration include:
4.8 Cancellations by Greenfield
4.9 Force Majeure
5.1 Participants must conduct themselves in a respectful and responsible manner at all times.
5.2 Participants are required to:
5.3 Greenfield reserves the right to remove a participant from any activity if their behaviour is unsafe, disruptive, unlawful, or in breach of this Agreement. In such cases, no refund will be provided.
5.4 Parents or caregivers remain ultimately responsible for ensuring the compliance of participants under 18 years of age.
6.1 Greenfield takes all reasonable steps to provide a safe environment for participants.
6.2 Participants (and parents/caregivers, where applicable) acknowledge that outdoor, community, and experiential activities carry inherent risks. Participation is undertaken at the participant’s own risk, to the extent permitted by law.
6.3 Participants are responsible for equipping themselves with appropriate and suitable gear for outdoor activities. This includes ensuring that clothing, footwear, and personal items are fit for purpose and in good condition.
6.4 Participants may choose to hire Greenfield outdoor gear, including but not limited to tents, cooking sets, and camping accessories (“Hired Equipment”).
6.4.1 Scope: This section applies to all outdoor gear and equipment hired from Greenfield, including but not limited to tents, cooking sets, backpacks, and camping accessories (“Hired Equipment”).
6.4.2 Booking and Bond
6.4.2.1 Hire bookings are confirmed only upon payment of the applicable hire fee and, where required, a refundable bond.
6.4.2.2 The bond amount (if applicable) will be stated at the time of booking and refunded following satisfactory inspection upon return.
6.4.2.3 Greenfield reserves the right to deduct from the bond any reasonable costs associated with repair, cleaning, or replacement due to damage, loss, or failure to comply with these conditions.
6.4.3 Condition and Use of Equipment
6.4.3.1 The Hirer acknowledges that all equipment is provided in good working order and suitable for ordinary use.
6.4.3.2 The Hirer is responsible for ensuring that all items are used safely and appropriately, following any provided instructions or guidelines.
6.4.3.3 Equipment must not be altered, marked, or modified in any way.
6.4.4 Cleaning and Return
6.4.4.1 All hired equipment must be returned clean, dry, and in good condition by the agreed return date and time.
6.4.4.2 The Tent Cleaning Guide (available at https://thegreenfield.org/register/all-about-tent/) must be followed.
6.4.4.3 Additional cleaning fees may be charged if the tent or equipment is returned wet, dirty, or with odour.
6.4.4.4 Equipment not returned by the due date may incur additional daily hire fees.
6.4.5 Loss or Damage
6.4.5.1 The Hirer is fully responsible for any loss, theft, or damage (excluding normal wear and tear) occurring during the hire period.
6.4.5.2 In the event of damage or loss, Greenfield may charge the cost of repair or replacement, less any applicable bond.
6.4.5.3 The Hirer must notify Greenfield immediately of any loss, damage, or malfunction.
6.4.6 Liability and Risk
6.4.6.1 All equipment hire is undertaken at the Hirer’s own risk. Greenfield shall not be liable for injury, damage, or loss arising from misuse, improper assembly, or weather-related incidents.
6.4.6.2 The Hirer agrees to take reasonable care of all hired equipment and to use it only for its intended purpose.
6.4.6.3 Nothing in this clause limits rights under the Consumer Guarantees Act 1993.
6.4.7 Cancellation and Refunds
6.4.7.1 Hire cancellations made more than 7 days before the start date may be refunded less a 10% administration fee.
6.4.7.2 Cancellations made within 7 days of the start date are non-refundable unless justified by exceptional circumstances (see clause 4.7).
6.4.7.3 If Greenfield cancels the hire due to equipment unavailability or safety concerns, a full refund will be issued.
6.4.8 Acceptance of Terms: By booking any outdoor gear hire, the Hirer acknowledges that they have read, understood, and agreed to these Terms and Conditions, including the Outdoor Gear Hire section.
7.1 All participants are responsible for arranging their own insurance (e.g., health, travel, property) if desired. International participants are strongly advised to hold valid medical and travel insurance.
7.2 Greenfield is a drug-free and smoke-free environment. The possession or use of drugs, alcohol, or tobacco products is prohibited during activities. Breach of this rule may result in immediate removal at the participant’s (or parent’s) expense.
7.3 To the maximum extent permitted by New Zealand law, Greenfield shall not be liable for any injury, loss, or damage suffered by participants, except where caused by Greenfield’s proven negligence.
7.4 Nothing in this Agreement limits rights under the Consumer Guarantees Act 1993, the Fair Trading Act 1986, or other applicable New Zealand laws.
8.1 All programme content, course materials, handouts, guides, videos, recordings, and other resources provided by Greenfield (in print, digital, or any other format) are the intellectual property of The Greenfield Limited unless otherwise stated.
8.2 Such materials are provided for the personal educational use of participants only. They may not be copied, distributed, reproduced, adapted, or shared with third parties without Greenfield’s prior written consent.
8.3 Breach of this clause may result in immediate termination of participation rights, and Greenfield reserves the right to pursue legal remedies where necessary.
9.1 Greenfield collects, stores, and manages participant information in accordance with the Privacy Act 2020.
9.2 Personal information will be used only for administration, safety management, and programme delivery, unless further consent is obtained.
10.1 This Agreement does not apply to Greenfield’s Consulting Services, which may include:
11.1 This Agreement is governed by the laws of New Zealand.
11.2 Any disputes shall be subject to the exclusive jurisdiction of the New Zealand courts.
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